Not to sound dramatic, but organisation is the key to preventing our lives from falling into chaos.
OK, that was a bit dramatic, but the reality is, people might think they’re organised because they have their socks paired and know what bus they need to catch in the morning for work, but when it comes to organising the important things, a lot of us fall into the school of ‘ah, I’ll handle it later’ or ‘it’s already organised, it’s all on that incredibly cluttered desk over there!’ category.
And it’s true, getting the mundane things organised can be pretty difficult, because really, we’re all busy people and we don’t always have to time order all of our receipts, bills and all the boring but essential documents that we need to keep handy. It’s even worse when you own a small business and you’re constantly being flooded with bills, quotes and invoices from all over the place.
Also, no-one under the age of 40 owns a filing cabinet nowadays!
According to a recent survey conducted by Xero, small business owners and sole traders say that administrative work impacts their enjoyment of work (80%), their work-life balance (75%), and their wellbeing (62%).
But more than half of small business owners and sole traders have never proactively looked into what admin tasks could be automated with digital tools.
This is what makes programs like Xero Hubdoc such a gift for those of us who live our lives online who are better at getting their affairs in order digitally.
The easy-to-use software allows you to avoid the overwhelming clutter and mess created by having to store hard-copy documents by instead storing them on a secure online platform.
It’s a remarkable simple process; users need only to whip out their phone and take picture or scan whatever it is they need a record of, whether that’s last months power bill or an ordering invoice, and upload it onto the platform where it can be easily arranged and organised for safekeeping and easy access when you need it.
The platform provides a data extraction tool which works as a personal tl;dr (that’s ‘too long, didn’t read’ in internet speak), summarising and extracting the most important information from documents, helping you save time when trying to figure what needs paying, when it needs paying and who it needs paying to.
Hubdoc also allows you to back up all your documents to Dropbox, giving extra peace of mind for those of us who still don’t love the idea of parting with our hardcopies.
Introducing digital tools into your business processes can help take the load off by saving you time and energy, allowing business owners to get back to doing the work they’re passionate about.
If you’re still a bit skeptical, the program is available to be trialed for free, meaning if it’s not for you, you can cancel within the trial period free of charge.
Hubdoc is one of the many tools available through Xero that can help you cut out the time you spend on admin, and get you back to doing the things you love. Get the full breakdown of everything the Xero Hubdoc has to offer over on their website.